Personnel Policy for Seasonal Staff 2024

Introduction

This Personnel Policy is intended to apprise staff members of their privileges and obligations as employees of Kingsley Pines Camp. Such privileges and obligations may change from time to time. Every effort will be made to notify staff members of impending changes to this policy.

Equal Employment Opportunity

Kingsley Pines is an equal employment opportunity business. No applicant shall be denied employment because of his or her race, religion, creed, color, sex, disability, age, sexual orientation, veteran status or national origin.

Rights and Dignity

We recognize that respect for all, regardless of differences, is a core part of our philosophy at camp.  We celebrate diversity in perspective, culture and personality.  Respectful communication about our differences is facilitated by all counselors and staff.

Health History

Seasonal employees, who do not live in the local area, are required to submit a current health history form. Employees must have their completed forms submitted by the first day of Staff Orientation.

Staff Medical Coverage

Kingsley Pines Camp staff members and their families living on the Kingsley Pines property enjoy the privilege of routine medical care through the camp Health Center at no cost. Such medical care is limited to the scope of care the Health Center is equipped to provide and is subject to the standing orders provided to the nurses by a licensed physician. Should care be required by staff members or resident family members which exceeds what the nurses provide at the Health Center, all costs of such additional care remain the full responsibility of the individual staff member or his/her insurance company.

Kingsley Pines does not provide health insurance for seasonal employees.

All medications must be kept in the Health Center or locked in a locker in the staff lounge.

Payroll, Travel Allowances and Training Allowances

A payroll form and an I-9 form must be completed and returned before receiving all or part of your salary. Salary is paid weekly by direct deposit. A regular check may also be available.

If you are receiving a training allowance, it will be issued during the first three weeks of the regular camp season. To receive the allowance you must submit a receipt for the total cost of the course. The allowance issued will not exceed the total cost of the course.

If you are receiving a travel allowance, it will be issued in two installments. The first half will be issued during the first three weeks of the regular camp season. The second half will be issued on the staff member’s day of departure. To receive the second portion of the travel allowance, an employee must remain employed by Kingsley Pines Camp through the departure date and time specified in his/her employment agreement.

Tips

Employees are not allowed to accept for their personal benefit or to solicit tips or gifts of any value. To the extent that unsolicited tips are offered by parents, they may be accepted, provided that all tips are given to the Director, to be combined and distributed to all counselors and other staff members at the end of the camp season.

Dismissal

Kingsley Pines reserves the right to dismiss an employee at any time, for any legally permitted reason. There is no severance, and all dismissal decisions are final.

Resignation

Employees are expected to finish the camp season. Special arrangements may be made in the case of a family emergency, etc. Resignation from employment prior to completion of the camp season may result in forfeiture of unpaid salary and all benefits.

Personal and Emergency Leave

Leave without pay, not exceeding two days, may be granted for urgent, personal business or emergency, subject to the approval of the Director.

Staff Friends and Visitors

Staff members are not encouraged to have visitors and friends at the camp. Exceptions can be made by the Director and must be arranged prior to the visit. All visitors must sign-in at the office upon arrival, and are expected to abide by the policies, guidelines, and rules of the camp. Visitors are not allowed to stay at camp overnight.

Time-Off

Time-off will be granted as follows:

• Counselors – Our goal is to provide one 24-hour period and at least two evenings per week during the seven-week regular camp season. Additional time-off may be granted if the program allows. Time-off during Staff Orientation and Family Camp will depend on program needs, and will not be as stated above.
• Program and Administrative Staff – Our goal is to provide one 24-hour period and at least one evenings per week during the seven-week regular camp season. Any additional time-off shall be arranged with the Director, at his discretion, if the program permits.
• Maintenance Staff – Two days off per week. Daily work schedule to be determined by the Maintenance Director
• Office Staff – At least one day per week except during Staff Orientation. Daily work schedule to be determined by the Assistant Director.
• Nurses – one day per week except during Staff Orientation. Daily work schedule to be determined by the Nurses and approved by the Director.
• Nursing Assistants – one day per week except during Staff Orientation. Daily work schedule to be determined by the Nurses.
• Kitchen Staff – At least one 24-hour period per week. Daily work schedule to be determined by the Food Service Director.

Time-off may not be accumulated. Any unused time-off will be forfeited.

Leaving Camp

Staff members may not leave camp without the consent and knowledge of the Director or his representative, except during designated evenings and days off.

Under extreme circumstances Kingsley Pines reserves the right to restrict travel off of camp property to protect the safety of campers and staff as well as to ensure the viability of the camp program.