This handbook is designed to help you prepare for an awesome camp experience! We have tried to anticipate most of your questions, but feel free to contact us with any questions you still have. We are looking forward to a great summer with your child and are honored to be an important part of their summer memories and personal development.
View our 2019 summer schedule here.
Director: Alan Kissack
Assistant Director: Laura Jo Cunningham
Program Director: Dan Emmons
Co-owners: Drew Taylor, Carter Coughlan, Devon Coughlan
Founders: Pat and Joyce Coughlan
Personal Emergencies – If any family needs to contact the camp because of a personal emergency, we can be reached 24 hours a day, 7 days a week at 207-894-9030.
Emergency at Camp – In the unlikely event an emergency occurs that affects all of camp, we will make every effort to provide information as soon as possible.
National or Regional Emergency – The same as an Emergency at Camp.
Click here to contact Kingsley Pines.
All required forms must be submitted four weeks before your child starts camp.
All required forms must be completed even if your child is a returning camper.
We need the most current information to help provide the best camp experience for your child.
An online account was automatically created when you registered your child. Login to your account here to:
All of the forms you need to complete before your child starts camp are available in your online account. Once you have logged in to your account all of the forms are listed under Forms and Documents. The forms are described below:
Based upon your selection of additional expenses for your child, your credit card on file will be charged.
You or your medical insurance carrier is responsible for all of your child’s medical expenses. Doctor visits, x-rays, other medical treatment, and hospitalization will be billed directly to you or your medical insurance company. Medication will be charged to your account. You are responsible for any medical expenses Kingsley Pines incurs on behalf of your child.
Kingsley Pines employs full-time, licensed registered nurses and many of our staff members are also trained in first aid and CPR. We use local physicians for doctor visits and minor emergencies. Should a serious situation occur, we take campers to Bridgton Hospital in Bridgton or Maine Medical Center in Portland, both of which are 30-45 minutes away.
We do not contact parents for minor concerns (cuts, bruises, headaches, etc.). Parents will be notified if their child spends more than 24 hours in the health center or is seen by a doctor.
All prescriptions drugs, over-the-counter medicines and vitamin supplements are kept locked in the Health Center. On opening day, they must be given to the nurses in their original containers with directions for use. Prescriptions are given to campers as prescribed at the Health Center. Campers are responsible for going to the Health Center at the appropriate time to take their prescriptions, over the counter medicines or vitamin supplements.
On opening day, each camper will meet with a member of our nursing staff to review the camper’s health history form, collect any medications and ask about recent illnesses or travels. A lice check will also be performed. Any camper determined to have a contagious condition will not be allowed to attend camp.
We recommend that you do not use an online map service or a GPS device if it directs you to Route 302 west.
This is a very busy local road. Click here for the best directions to camp.
Please be aware that Maine is a popular summer vacation spot and our highways can become quite congested. Information on road conditions is available by visiting the Maine Turnpike Authority or contacting them at 800-675-7453. Traffic on the turnpike is especially heavy northbound on Friday afternoon and evening. It is heavy southbound Sunday afternoon and evening. Please allow extra time if you plan to travel at these hours, especially if you are driving to camp on Friday to see your child in a theater performance or participate in closing events.
We strongly recommend you make hotel reservations as soon as possible, if you are planning on staying in the area when you drop off or pick up your child. Maine is a popular tourist destination in the summer. You can find information on local accommodations here.
Portland Jetport in Portland, Maine
The Portland Jetport in Portland, Maine is a 45-minute drive from camp. It is served by the following airlines: American, Delta, Elite, Frontier, JetBlue, Southwest and United. Nonstop flights to Portland are available from several US cities. Please schedule flights to arrive between 8:00 a.m. and 5:00 p.m. on the Sunday of the session starting date and depart between 8:00 a.m. and 5:00 p.m. on the Saturday of the session closing date. Special trips to pick up or drop off campers, other than these specified times and dates, will be charged an additional fee.
Boston Logan International Airport in Boston, Massachusetts
Logan International Airport in Boston, Massachusetts is a two and a half hour drive from camp. For information on airlines serving this airport visit Logan International Airport. Please schedule flights to arrive between 11:00 a.m. and 6:00 p.m. on the Sunday of the session starting date and depart between 1:30 p.m. and 8:00 p.m. on the Saturday of the session closing date. Special trips to pick up or drop off campers, other than these specified times and dates, will be charged an additional fee.
Kingsley Pines offers chaperoned flights for the following sessions and airport:
There is an additional $50 fee per camper each way for children flying on a chaperoned flight.
Here is a list of international flights we recommend if your child is flying from France, Italy or Spain. They are direct flights and arrive at times that will make the best experience for your child on opening day. The return flight recommended for Italy departs after our suggested scheduled times but we prefer your child to be on a direct flight home so we will only charge the $60 fee if you select this flight.
We strongly recommend children fly to and from camp as unaccompanied children/minors, if permitted by the airline and they are not on a chaperoned flight. Flights are often delayed, canceled, or rerouted. If your child’s flight encounters a problem while they are flying as an unaccompanied child/minor, airline personnel will properly care for them. Be aware, some airlines do not offer unaccompanied child/minor service for connecting flights. Airlines also limit the age at which a child can travel as an unaccompanied child/minor. This age limit varies from airline to airline.
Please have your child wear a Kingsley Pines red T-shirt while flying to camp to help staff identify them at the gate. We understand a first time international camper will not have a Kingsley Pines red T-shirt because their camp clothing was shipped directly to camp. If possible, they should wear a red shirt.
Every camper flying to camp should have the following items and information with them and kept in a secure place for flying:
We will keep their cell phone, passport, plane tickets and any travel money in our camp safe while they are at camp and return these items to them for their departure. Please keep a copy of your child’s passport at home. We will make sure your child’s cell phone has a sufficient charge when it is returned to them for their return flight. It will be up to your child to not consume all of the battery charge before landing.
Portland Jetport Transportation Charges
Logan International Airport Transportation Charges
Chaperoned flight charges
Other Airport Charges
Chaperoned bus charges
Any changes to air travel plans must be made two weeks before your child’s arrival or departure from camp. Please remember to notify us about any changes at: firstname.lastname@example.org or 207-894-9030.
We offer chaperoned bus service on the Concord Coach Plus Bus to and from New York City .
There is an additional fee of $50 each way per camper riding on a chaperoned bus.
Your child may bring their own bedding and towels or rent them from camp. Bedding and towel rental is particularly convenient for children flying to camp. We use an outside professional service to provide linens. On opening day, your child will receive 1 pillow,1 pillow case, 2 sheets, 2 blankets and 2 bath towels. On the following week(s), your child will receive a replacement pillowcase, 2 sheets and 2 towels set. Your child will be responsible for the return of all bedding and towels in good condition, or a replacement fee will be charged. If you want to rent bedding and towels, please select this option on the Additional Expenses Form. The cost to rent bedding and towels is $30 per week.
If you are sending your own linens: we use cot-sized mattresses. A regular twin flat sheet will fit on these mattresses. A regular twin fitted sheet will not fit snugly on a cot-sized mattress. It is personal preference whether you use another flat sheet for the bottom sheet, or use a regular fitted sheet for the bottom sheet.
Laundry is done weekly after the first week of the session. The laundry service washes each camper’s clothing in a dedicated washer and dryer and then folds and puts the clothes back into your child’s laundry bag. Kingsley Pines will provide laundry bags on opening day if your child does not have one from a previous year.
The Kingsley Pines Clothing Catalog and the Clothing and Equipment Checklist makes preparing for camp as easy as possible.
The required clothing for Kingsley Pines Camp is minimal and mainly for special events. Below is a list of the required items:
Purchase the required clothing directly from Maine Camp Outfitters. Clothing is not available for sale at camp. Click here for the online Kingsley Pines Clothing Catalog.
For families living in the United States, Maine Camp Outfitters will ship the clothing directly to you at your home. It is important to order early, so you will receive the clothing before your child leaves for camp. For families living in other countries, Maine Camp Outfitters will ship the clothing directly to camp, where your child will receive it when they arrive.
Campers from previous summers who have received their Kingsley Pines award T-shirt with Pathfinder, Guide or Sachem printed on the back should bring them to camp to wear at Council Fire. If your child needs a new one, they can be purchased from the office for $18.
Campers need to dress safely and appropriately so they can participate in all activities and have the most fun without worrying about their appearance or ruining their clothes in an activity. Our dress code is minimal and in keeping with everyone feeling safe and enjoying the outdoors.
Campers need to understand our dress code ahead of time so they can pack appropriate clothing. They will be required to change if their clothing is deemed inappropriate.
Click here for the Clothing and Equipment Checklist.
Camp is a chance to unplug from technology, therefore, cell phones are not permitted at camp. However, small radios and inexpensive personal music players are permitted. Their use is restricted to appropriate times and places.
DO NOT BRING:
Your child will not need any cash at camp. If your child is flying and you want to send them with cash for traveling, we will keep the cash in the camp office and return it when they leave camp.
We suggest you pack your child’s items in a large suitcase or duffel bag with or without wheels. The bunk beds have 12.25 inches under the bottom bed. Trunks or similar containers are also allowed but must be 12.25 inches or less in height so they can be stored underneath the bed.
Camper’s belongings may be sent to camp by UPS or other delivery services. Please ship at least eight business days before your child’s arrival at camp. Use a delivery service that provides a tracking number so the items can be traced, if they fail to arrive at camp. We encourage campers to fly home with their luggage. We also ship baggage home at the end of each session. Your account will be charged for the shipping and handling costs.
Kingsley Pines is not responsible for any lost, stolen or damaged personal items; this includes clothes damaged by the laundry company.
PLEASE LABEL all your child’s belongings with their first and last name (not just initials) with a permanent marker or name labels. Make a list of what your child packed and give it to them to check off when they pack to go home. Please check the lost and found before departing to avoid arriving home and finding something has been left behind.
We DO NOT SHIP lost and found items home.
Camper use of illegal drugs, marijuana, alcohol, tobacco, electronic cigarettes or fireworks of any kind is strictly prohibited and grounds for immediate dismissal without a refund. This includes the use of matches or lighters in a dangerous manner.
Campers have a great deal of freedom and many opportunities to make their own decisions at Kingsley Pines. We only require that they meet the following three expectations:
In summary, we expect our campers to treat others and their property as they would like to be treated. We have wonderful children and staff at Kingsley Pines. By sharing these expectations with your child before arrival at camp, they will be assured of a great camp experience.
We recognize that respect for all, regardless of differences, is a core part of our philosophy at camp. We celebrate diversity in perspective, culture and personality. Respectful communication about our differences is facilitated by all counselors and staff.
Any camper who poses a danger to themselves or others will be asked to leave camp. Additionally, any camper who interferes with the enjoyment of camp for others will also be asked to leave. Physical violence is grounds for immediate dismissal. In these situations, no refund will be issued.
Families traveling by car should plan to arrive between 10:00 a.m. and 3:00 p.m. on opening day.
On opening day, campers will:
On the first night of camp, the campers are introduced to the activities that will be offered that week. Campers then gather by cabin outside the theater to sign up for activities for the week. Cabin counselors will be providing assistance to campers in the activity sign up process.
Activity sign up is an exciting aspect of Kingsley Pines because campers get to make their own choices. Don’t feel like you need to give these instructions to your child. What is important is to talk with your child about what they might like to try and encourage them to sign up first for the activity they want the most.
Each camper has a personalized sign up sheet with spots for the four different activity periods. They also have a sheet with their name printed on four stickers to give to the activity instructor when they sign up. Inside the theater, each activity instructor has their own station with their activity sign. These “stations” are arranged alphabetically around the room, so campers can easily find each activity. Sign up is divided into four rounds (one for each activity period). Each camper can only sign up for one activity per round. Since some activities are more popular than others (like waterskiing) or have fewer spaces available (like woodworking), campers should sign up for these activities in their first round. At the beginning of a round, the program director calls a group of cabins to go inside for sign up. The cabins are rotated throughout the session to ensure everyone has a chance to enter the activity sign up first.
Once campers enter the theater, they get in line in front of their chosen activity “station.” The activity instructor will then take one of the campers’ name stickers and place it on one of their attendance sheets. The activity instructor then gives the camper an activity name sticker to place on their personalized sign-up sheet. If all the available spaces for an activity are taken before the camper gets to sign up, then the camper proceeds to another activity for that round. Once they have signed up for an activity, the campers leave the theater and return to their cabin’s spot outside.
At the end of four rounds, a camper will have their activity sheet full and they are ready for their week of activities. This process will be repeated one or two more times during the remainder of the two or three-week session. If a camper has concerns about their activity schedule, they should see the Program Director, Assistant Program Director, Boys Campus Head or Girls Campus Head.
Campers are given the opportunity to choose their own activities. There are some restrictions on participation in certain activities. There is a limit on the number of campers we can accommodate in each activity each week. While we want campers to participate in their favorite activities, we cannot guarantee that your child will be able to participate in a specific activity.
Each camper’s swimming ability will be evaluated on the opening day of a session. To participate in canoeing, kayaking, paddle boarding, sailing, wakeboarding, waterskiing, and windsurfing, a camper must complete or test out of Red Cross Learn-to-Swim Level 3. Campers are required to take swimming lessons until they complete or test out of Red Cross Learn-to-Swim Level 4. The specific requirements for Levels 3 and 4 are listed here.
A camper must be 10 years old or older to participate in rock climbing and the high ropes course and 12 years old or older to participate in stained glass.
This Parent Handbook and Forms also applies to the Teen Leadership Program, except Teen Leaders will not be participating in the whitewater rafting/ocean beach/ocean sailing Adventure Day and generally don’t participate in the regular camp program. However, they will be involved in some camp activities. The other exception from the Parent Handbook is they may bring to camp a limited amount of personal spending money (maximum of $50) for their out-of-camp trip.
The Teen Leaders will be taking a week-long team building trip to Acadia National Park. The campers and staff will be tent camping on this trip and activities may include hiking, swimming, community service, etc. The regular Camp Clothing & Equipment List is the same for the Teen Leadership Program. They will also need the following items for their out-of-camp trip:
During each session, campers entering 9th, 10th or 11th grade in the fall of 2019 will leave camp for Older Camper Outings. Outing activities vary each summer and session and may include miniature golf, bowling, summer tubing, Portland Sea Dogs baseball game or the Yarmouth Clam Festival.
During each session, we offer a variety of elective out-of-camp trips. Activities include overnight camping, hiking, canoeing, kayaking, rock climbing, etc. Sometimes these trips include using the services of third- party vendors (ex. Sea kayaking). The offerings vary each summer and there are different trips for different age groups. If your child would like to participate in one of the overnight camping trips, they can bring their own sleeping bag or we can provide them with one. The necessary camping equipment such as a tent will also be provided. If they wish to participate in a hiking trip, they need to bring suitable shoes for hiking such as hiking boots (well broken in) or sturdy sneakers.
Each session has an Adventure Day and everyone leaves camp for one of the three activities. Campers and staff go to the ocean beach, ocean sailing on a schooner or whitewater rafting. Campers need to sign up before they arrive at camp and cannot switch their activity when they get to camp.
All campers are eligible to go to the ocean beach or ocean sailing. The ocean sailing option is limited to the first 40 campers who sign up for it. Visit Portland Schooner Co. to see the ships we will be sailing on.
Only campers going into 7th grade or higher in the fall of 2019 are eligible to go rafting. Visit Adventure Bound to see our trip on the Kennebec River.
You need to choose one of these activities for your child on the Additional Expenses Form in your account. The cost for the Ocean Beach is $0, Ocean Sailing is $75 and Whitewater Rafting $130. If you select rafting you will also need to complete the White Water Rafting Permission Form. If your child is attending more than one session, please make note of their choices and session on the area indicated on the form or contact the office.
We welcome visits from parents after the first week of each session. There is no designated Parent Visiting Day. Please contact the office at 207-894-9030 in advance to schedule your visit. This will ensure your child is in camp and not on an out-of-camp trip. Friends of campers under the age of 21 are not permitted to visit unless with parents. It is vital for us to know who has your permission to take your son/ daughter from camp for a visit while camp is in session (e.g.: to a nearby restaurant, store, etc.) or at the end of the session to take them home. This information is provided to us on the Camper Release Form.
Telephone calls are a challenging issue. We recognize, that as loving and caring parents, you miss your children, but telephone calls are counter-productive to the camp experience. One of the major benefits of camp attendance is for your child to gain independence. This can only happen when there is some separation between parent and child. The ability to maintain constant contact with your child will inhibit this. We cannot accept phone calls for campers. If any family needs to contact camp because of a personal emergency, we can be reached 24-hours a day, 7-days a week at 207-894-9030.
We will be posting new photos every Saturday. You will receive an email on Saturday with an update on what is going on at camp and a link to the photos. The photos will be a representation of the week’s activities and does not necessarily include a photo of every camper. You can order any prints, gift items or high-resolution files directly from SmugMug.
Letters from home are the most welcomed form of communication that a camper can get and are strongly encouraged. You may even send something before your child leaves home so they can get mail at the beginning of camp! Please write cheerful, informative letters that will reinforce the positive experience your child is having. Each camper will be encouraged to write at least one postcard home.
It is helpful if you can send pre-addressed stamped envelopes with your camper for them to write to you! Mail should be addressed to your child as follows:
Camper’s Name, Cabin Name (if you know it)
51 Coughlan Cove Road
Raymond, ME 04071
For international campers, we can scan their letters and send them as an email attachment, if a camper prefers. They will be limited to one scan per day.
Parents may send faxes to their children if needed, limited to one per day. The fax number is 207-517-6220. Please put the child’s name on the fax.
Emails are printed once a day at 10:00 a.m. EST and distributed after lunch. Campers cannot send email. Each sender (parent, sibling, relative, friend) may send one email a day per child. To send an email to your child, go to your account. Near the bottom of your online account, click on Email under the Online Community and follow instructions. You may also create guest accounts for relatives or friends who wish to send one email per day to your child. To do this, go to the Guest Account link on your account and complete the required information.
Packages are limited to one package per week per child. Please keep the size of your packages to a minimum as we have little storage space for packages. PLEASE DO NOT send packages with food, candy, gum or silly string to your child at camp. Such items create litter, and attract ants and chipmunks in the cabins. It is our policy to have ALL packages opened in the office and any food or candy in the package will be confiscated and not returned at the end of camp.
Food is not allowed in the camper cabins. Any food items, candy, gum, or silly string will be confiscated and not returned at the end of camp. If you visit your child while at camp, please do not purchase food items for them to take back to their cabin.
You and grandparents/ friends are welcome to join us the Friday afternoon before closing day for:
Feel free to bring lawn chairs for the Final Council Fire outside on the lodge lawn.
Parents traveling by car have two options available for picking up their children. Campers may leave with their parents Friday night or Saturday morning.
All campers that do not leave Friday night must be picked up on Saturday between 9:00 a.m. and 11:00 a.m.
All of our staff have been selected based upon their genuine interest in working with children. Therefore, parents are not expected to tip our staff for performance. If you would still like to pay a gratuity, we have established a staff gratuity pool. Please do not tip individual staff members. Your child’s successful experience at camp is the result of all staff working as a team. You may leave a tip on closing day in the office. If you are unable to attend on closing day, you can contact the office and we can charge your credit card on file to make a staff gratuity contribution on your behalf. The gratuity pool is then distributed to all staff at the end of the summer.
A refund by check or credit card will be issued, after the 2020 early registration period ends, for campers who have not registered and have a credit balance over $10. Refunds are made only in US dollars. Any credit balances from your 2019 account will be applied to your 2020 account for campers who register early for 2020.